Fixed-price preparation of public filings for small US public bodies and nonprofits
hello@publicfilingdesk.comFixed-price filing preparation
We prepare three filings with hard deadlines: the lead service line inventory and replacement plan small water systems owe under EPA's rule, the annual financial reports Illinois local governments owe the Comptroller, and the Form 15644 package nonprofit parents owe the IRS under Rev. Proc. 2026-8. You send the records you already have. Your officer reviews, signs and files.
Three services
Each service is a filing the regulator expects the organization itself to submit, from records it already holds. That is why fixed-price preparation works: the rule sets what goes in, and your records set the rest.
Water
For US community water systems, and schools, plants and other sites that run their own water, serving 10,000 people or fewer.
Illinois
For Illinois townships, villages, cities, and fire protection, park, library, road, sanitary and water districts.
IRS
For US nonprofit parent organizations that hold an IRS group exemption letter for their chapters.
How every job works
Every job runs by email, so you have every step in writing. The same five steps apply to all three services.
Send your system ID, unit name or organization name. We send one page built from the public record: what is due, what looks missing, and what it may cost to wait.
A one-page quote with the scope, the fixed price and a delivery date, addressed to your board if it must approve. Reply "yes" or send a purchase order.
Scans, phone photos and spreadsheets are all fine. We ask follow-up questions by email and list anything your records cannot settle.
Water kits go to an experienced water-industry reviewer. Illinois reports are tied to your bank statements. IRS packages go to a licensed reviewer.
Your officer reviews, decides, signs and submits. We never log in as you, sign for you or contact the regulator for you.
Public Filing Desk
The check, as each service says
Your organization
We give no legal, accounting, tax or engineering advice. Where a question needs one of those, we say so and you take it to your own lawyer, accountant or engineer. The full process, from first email to filing
Why a fixed price
Water: your service connections. Illinois: your late years, funds and accounts. IRS: your chapters. The free check tells you which size you are before you ask for a quote.
The quote is the price. Where a reviewer is part of the work, the reviewer's fee is inside it. Nothing is added later for questions, follow-ups or revisions inside the scope.
Water systems and Illinois units pay on invoice after delivery, net 30, with no deposit. Nonprofit parents pay half on order and half on delivery.
A one-page quote and scope addressed to whoever approves the spend, plus your vendor forms completed on request. A water system can attach it to a grant or loan application.
If the state, the Comptroller or the IRS returns a filing for a reason inside our work, such as a figure we entered wrong, we fix it at no charge.
Either side can end the agreement before work starts, by email, with a full refund of anything paid. Work starts on the day we tell you so in writing.
The calendar
Dates come from the rule text or the program's own page, read on October 13 and 14, 2026. State funding dates move; check the program page before you rely on one.
| Date | Service | What happens | Source |
|---|---|---|---|
| Every day a report is late | Illinois | Fees of US$5 to US$20 a day per late annual financial report, fiscal 2025 and later, until a compliant report is received | 50 ILCS 310/4(c); Comptroller fines FAQ |
| Now to Dec. 1, 2026 | IRS | Annual Form 15644 window for groups whose fiscal year ends December 31 | Rev. Proc. 2026-8 s. 7.01 |
| Nov. 2, 2026 | Water, North Carolina | NC DEQ lead service line funding cut-off (award December 9) | NC DEQ Division of Water Infrastructure |
| Nov. 30, 2026 | Water, Washington | WA Department of Health lead service line loan applications due | WA DOH, DWSRF |
| Dec. 1, 2026 | Water, Iowa | Iowa State Revolving Fund lead service line application deadline | Iowa DNR and Iowa Finance Authority |
| Dec. 9, 2026 | IRS | Our suggested latest arrival for any 30-day removal notice to a chapter | Planning margin |
| About Dec. 23, 2026 | IRS | Last day a 30-day removal notice can run out by January 22, with no margin | Rev. Proc. 2026-8 s. 8.02(2), (3) |
| Dec. 31, 2026 | Water, Missouri | Missouri DNR lead service line grant and loan applications close | Missouri DNR Financial Assistance Center |
| Jan. 22, 2027 | IRS | Transition period for existing group exemption letters ends | Rev. Proc. 2026-8 s. 12.02(2) |
| Jan. 29, 2027 | Water, Georgia | GEFA lead service line pre-applications due, 5:00 p.m. | GEFA, 2027 call for projects |
| Fiscal 2027 | Illinois | Townships and districts under US$1.4 million in revenue may file the report instead of a yearly audit | P.A. 104-635 |
| Nov. 1, 2027 | Water | Baseline service line inventory and replacement plan due to the state; replacement program starts | 40 CFR 141.80(a)(3), 141.84 |
| Jan. 30, 2029 | Water | First yearly inventory update, then every January 30 | 40 CFR 141.90(e)(3) |
Built on public records
Every free check is built from these records, so you see what we see before you spend anything. These counts are ours, taken from the files on the dates shown.
Water
active community water systems serve 10,000 people or fewer.
of their service lines are still listed as lead status unknown, 21.8% of the lines reported.
EPA Safe Drinking Water Information System, pulled October 13, 2026. State by state and the method
Illinois
local governments were on the Comptroller's late list, with 978 late reports between them.
is what the daily schedule adds up to on the 499 late reports for fiscal 2025 and later, before any reduction.
Illinois Comptroller, delinquent local government reports, list dated October 13, 2026. How the fees add up
IRS
parent organizations hold an active group exemption letter.
of them show chapters in more than one 501(c) paragraph (321) or no chapters at all (555).
IRS Exempt Organizations Business Master File, downloaded October 13, 2026. What the rule asks
On each service page, the rule text or program page sits under the claim it supports: the eCFR for EPA's rule, ilga.gov for Illinois statutes, the Comptroller's own instructions and FAQ, and the IRS revenue procedure, notice and form. If a source changes, we change the page.
Plain limits
We prepare documents for your review and filing. Being clear about the edges is part of the job.
Notes to forward to your board
WaterWhat EPA says is eligible, who can borrow, and the purchasing rules that come with the money.
Read the noteIllinoisThe daily schedule in the law, which years it covers, when the clock stops, and what the October 2026 list adds up to.
Read the noteIRSThe 30-day notice rule, counted back from January 22, and why an earlier date is safer.
Read the noteSend your water system ID, your Illinois unit name or code, or your nonprofit's name and group exemption number. You get a free one-page check built from the public record, then a fixed written quote if you want the work done.
We work by email, so you have everything in writing. No calls needed, no passwords ever.
